Publishing PDF files

You can output your publication to PDF, Adobe's cross-platform WYSIWYG file format which is device and platform independent.

PDF publishing

PDF files are perfect for web distribution and professional printing.

When publishing, you may be warned about overflowing text in your publication. To resolve, check your text frames for frame text that extends over the frame end.

All layers and hyperlinks created in Publisher export to PDF. Additionally, if you create a TOC or index and request hyperlinks on export, the TOC or index will be furnished with hyperlinks as appropriate.

The Soft Proof adjustment is an adjustment layer dedicated to soft proofing CMYK PDF output in advance of export. You can use this to create an accurate preview of your publication prior to exporting it.

To publish a PDF file:
  1. From the File menu, select Export.
  2. On the dialog, select the PDF format option.
  3. Choose a Preset which include:
    • PDF (for print)—Exports to PDF 1.7 (Acrobat 8) at 300 DPI, downsample images of >450 dpi, overprint black on, embed all fonts, use (and embed) document profile as color space, allow advanced features.
    • PDF (press ready)—Exports to PDF 1.7 (Acrobat 8) at 300 DPI, downsample images of >450 dpi, overprint black on, include bleed, embed all fonts, uses CMYK color space, allow advanced features.
    • PDF (digital - small size)—Exports to PDF 1.7 (Acrobat 8) at 72 DPI, downsample images of >90 dpi, embed all fonts, sRGB color space, include hyperlinks and layers.
    • PDF (digital - high quality)—Exports to PDF 1.7 (Acrobat 8) at 300 DPI, downsample images of >375 dpi, embed all fonts, sRGB color space, include hyperlinks and layers.
    • PDF (for export)—Exports to PDF 1.7 (Acrobat 8) at document resolution, no image downsampling, overprint black on, embed all fonts and use (and embed) document profile as color space.
    • PDF (for flatten)—Exports to PDF 1.7 (Acrobat 8) at document resolution, rasterizes all content, no image downsampling, overprint black on, embed all fonts and use (and embed) document profile as color space.
    • PDF/X options are pro-print PDF presets that create PDF files that output to CMYK color space and can embed all fonts.
      • PDF (PDF/X-1a:2003)—based on PDF 1.4, flattens transparency, no color management
      • PDF (PDF/X-3:2003)—As for PDF/X-1a:2003, but supports spot colors and allows color management. RGB or CMYK images with attached color profiles are supported.
      • PDF (PDF/X-4)—As for PDF/X-3:2003, based on PDF 1.6, supports transparency
  4. Set a Raster DPI value to set the resolution for rasterization of effects.
  5. Check Preview export when complete so that the exported PDF will be automatically launched in your currently assigned PDF viewer.
  6. Select the area of the publication you would like to include in the export into the Area setting. You may choose from All Spreads, All Pages, Current Spread, and Current Page.
  7. Enter the page number(s) you would like to include in the export into the Pages setting. You may only do this if you have selected All Pages or All Spreads from the Area setting.
  8. Include bleed—when selected, any Bleed set in Document Setup will be included in the PDF output. Use in conjunction with PDF/X pro print output.
  9. For fine tuning, select More then adjust the settings in the dialog. For example, for pro PDF/X output, you may wish to enable printer marks.
  10. Click Export.

Settings:

The following options are available:

PDF export presets comparison

Digital and desktop printing presets PDF (digital - small size) PDF (digital - high quality) PDF (for print) PDF (for export) PDF (flatten)
Rasterize Unsupported properties Everything
Downsample images Yes No
Above (dpi) 90 375 n/a
Resampler Bilinear
Resolution (dpi) 72 300 Document
Allow JPEG compression Yes
Quality 85 98 85
Compatibility PDF 1.7 (Acrobat 8) PDF 1.6 (Acrobat 7)
Color Space RGB As document
Profile sRGB IEC61966-2.1 Use document profile
Embed profiles No Yes
Convert image color spaces Yes No
Honor spot colors Yes
Overprint black No 1 Yes
Include hyperlinks Yes
Include layers Yes
Include bleed No
Include printer marks No
Embed fonts All fonts Uncommon fonts
Subset fonts Yes
Allow advanced features No Yes No

1 This setting's value cannot be overridden from this preset.

Professional printing presets PDF
(press ready)
PDF/X-
1a:2003
PDF/X-
3:2003
PDF/X-4
Rasterize Unsupported properties
Downsample images Yes
Above (dpi) 375
Resampler Bilinear
Resolution (dpi) 300
Allow JPEG compression Yes
Quality 98
Compatibility PDF 1.7 (Acrobat 8) PDF/X-1a:2003 PDF/X-3:2003 PDF/X-4
Color Space CMYK As document
Profile Use document profile
Embed profiles Yes Yes 1
Convert image color spaces No Yes 1 No
Honor spot colors Yes
Overprint black Yes
Include hyperlinks No No 1
Include layers No No 1
Include bleed Yes No
Include printer marks No
Embed fonts All fonts
Subset fonts Yes
Allow advanced features Yes

1 This setting's value cannot be overridden from this preset.

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