The Resource Manager lists all of the image and document resources used in your document.
From the Resource Manager, you can view the status of all resources, the page that each resource can be found on, the placement of the resource (linked or embedded), and the file size and placed DPI. If the same resource is used multiple times within the document, they will be grouped together in the list.
The key difference between linked files and embedded files is the location of the stored data and if data is updated after being linked or embedded. Embedded files are stored in the document and can't be subsequently updated if the source file changes, i.e. there is no link to the source file. Linked files are not stored in the document and can therefore be updated (via Resource Manager) in the document from the source file if the source file changes.
A placed image or document can have the following Status:
OK—The file is up to date.
Modified—The linked file has been modified externally. Click Update to get the latest version.
Missing— Although still placed and displayed, the linked file has been deleted externally to the app.
Additionally, you can use the Resource Manager's Collect feature to prepare a project with linked resources for sharing. This lets you gather together distributed linked resources into a single folder, typically a subfolder under the main document. You can then zip up the document and subfolder together and hand over to another colleague or partner.
To use the Resource Manager:
From the Document menu, select Resource Manager.
Select the resource(s) you need to manage and choose from the available options.
The following options are available from the Resource Manager:
Locate—locates and jumps to the page on which the resource is placed in your document.
Update—allows you to update out-of-date linked resources.
Replace—allows you to relocate or replace the selected resource file if missing. Select a replacement file using the pop-up dialog.
Make Linked—allows you to change an embedded resource into a linked resource. Specify a save location using the pop-up dialog.
Collect—allows you to collect selected linked document resources in a single specified folder. Specify a folder to collect the linked resources into using the pop-up dialog.
Show in FinderExplorer—reveals the source file for the selected linked resource, if it is not missing.